Administrative Assistant

Company: Mauldin E Jenkins Llc
Location: Bradenton
Posted on: May 6, 2022

Job Description:

Project Administrators for Greystone West interface between clients, contractors and Greystone West Project Managers and Project Engineers. A typical week includes providing administrative support to the company, reviewing, and updating project correspondence logs (RFIs, Submittals, CORs/PCOs), preparing memorandums and board items from existing templates, managing bid processes, timelines and addenda, preparing newspaper advertisements, and providing schedule coordination as needed. Project Administrators will also maintain the office filing system, distribute and track project information, correspondence and project documents, and work with team members to ensure project approvals, prerequisites and objectives are met. Ideal candidates should have/be: 3+ years experience working in the construction industry 3+ years experience clerical experience / administrative training Understanding of office systems and procedures Proficiency with MS Office Suite (Word and Excel), Adobe Acrobat Proficiency with Email correspondence, preferably Gmail Self-motivated, reliable, accountable Tracking and follow up skills to ensure completion of critical tasks Ability to work independently and solve problems Time management, capacity to prioritize tasks and adhere to schedules Attention to detail, organized Written and verbal communication skills An interest in the construction management profession. Motivation to learn and improve. Reliability, adaptability, and positive attitudes each provide significant benefits to this career. Company Background: Greystone West Company is a full-service construction management company specializing in facilities construction with a focus on schools and other public works projects. We provide construction, project and program management, estimating, scheduling, and value analysis throughout project design, preconstruction, construction, and close-out phases. Our main office location is in Sonoma, CA, with branch offices in San Mateo and Sacramento, CA. This administrative position is focused in San Mateo, but candidates for the Sonoma office can also be reviewed. Main Job Activities: Greystone West strives to manage construction projects from inception to completion- on-time & on-budget with high quality workmanship: Project Administrators will help to ensure these objectives are met, typically will work with other Greystone West team members (Project Managers and Project Engineers) to provide the critical background and support tasks, and will assist in completing a checklist of required project approvals, prerequisites and objectives. Salary will be dependent on experience and proficiency, but generally $60-85k.by Jobble

Keywords: Mauldin E Jenkins Llc, Bradenton , Administrative Assistant, Administration, Clerical , Bradenton, Florida