SENIOR CLERK
Company: The State of Florida
Location: Bradenton
Posted on: June 23, 2022
Job Description:
Requisition No: 622041 Agency: Department of Transportation
Working Title: SENIOR CLERK - 55002652 Position Number: 55002652
Salary: $28,513.60 - $36,899.95 Posting Closing Date: 06/06/2022
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION JOB POSTING
DESCRIPTION 194 / MANATEE OPERATIONS CENTER OPEN COMPETITIVE CAREER
SERVICE THIS POSITION IS BEING READVERTISED. PRIOR APPLICANTS WILL
BE CONSIDERED AND DO NOT NEED TO REAPPLY. CONTACT PERSON: TAMMY
ALBRITTON CONTACT PHONE NUMBER: 941-708-4404 CONTACT EMAIL ADDRESS:
tammy.albritton@dot.state.fl.us Working for the State of Florida is
more than a paycheck. The States total compensation package for
employees features a highly competitive set of employee benefits
including:
- Health insurance (over 90% employer paid)
- $25,000 life insurance policy (100% employer paid)
- Dental, vision and supplemental insurances
- State of Florida retirement package
- Generous vacation and sick leave
- 10 paid holidays a year
- Career advancement opportunities
- Tuition waiver for public college courses
- Training opportunities
- Flexible work schedules and telework (for designated positions)
Join FDOT and be part of the team that works as one to improve
safety, enhance mobility and inspire innovation in the Florida
transportation system! For additional benefit information available
to State of Florida employees, go to
http://www.mybenefits.myflorida.com SPECIAL REQUIREMENTS: You may
be required to provide your Social Security Number to conduct
required verifications. Male applicants born on or after October 1,
1962 will not be eligible for hire or promotion in the Career
Service, or appointment in the Selected Exempt Service (SES) or
Senior Management Service (SMS) unless they are registered with the
Selective Service System (SSS) before their 26th birthday, or have
a Letter of Registration Exemption from the SSS. THE FLORIDA
DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF
INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH
DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section
110.112, Florida Statutes, and the Florida Department of
Transportations Individuals with Disabilities Affirmative Action
Plan, the agency is committed to ensuring affirmative action and
equal employment opportunity for qualified individuals with
disabilities. Upon request and as appropriate, reasonable
accommodations to individuals with disabilities may be provided.
Please contact the Florida Department of Transportations Human
Resources Office located at 605 Suwannee Street, Tallahassee,
Florida 32399 or call (850) 414-5300 for assistance.POSITION
DESCRIPTION: Performs timekeeping duties. Reviews crew timesheet
records to ensure they include an accurate accounting of materials
uses, equipment used, mileage/hours for equipment used, activity
codes and production information. Enters timesheet information into
the Maintenance Management System (MMS) on a daily basis. Performs
bi-weekly and end of month upload of MMS data into the mainframe.
Inputs monthly Department of Correction production and activity
information. Acts as Training Coordinator responsible for
gathering, organizing, inputting, and disseminating training
information for/to staff. Assists Leadership in the development of
staff annual training plan. Develops and maintains reports, logs,
and spreadsheets related to training. Creates, updates, and
distributes tracking tools for monitoring training including, but
not limited to, mandatory, elected, self-study and position
required. Coordinates training registration, travel arrangements
and reimbursements. Responsible for maintenance of plans folders
and timely update of staff training information. Updates and
distributes tracking tools for monitoring mandatory and position
required training.Acts as unit custodian for Cost Centers property.
Responsible for the day-to-day routine inventory matters including,
but not limited to, inventory procurement, tracking,
identification, and surplus of physical property in compliance with
District and Department property management procedures. Coordinates
and leads the annual inventory process. Coordinates, schedules and
set up conferences and meetings for the office/section. Uses a
variety of software applications, data bases, and office equipment
to accomplish assigned tasks. Responsible for creating and
maintaining Manatee Operations SharePoint site. Assists Office
Manager with personnel actions including, but not limited to,
recruitment, selection and classification packages. Works with
management and staff to prepare, and research as necessary,
personnel paperwork in accordance with department requirements.
Keeps up to date on the latest Human Resources procedures and
policies. Disseminates information via various methods, i.e.,
e-mail, flyers, posters, one on one briefs or in group settings.
Coordinates with District Human Resources (HR) Office to assist
employees with general human resource issues, Family Medical Leave
Act, Workers Compensation, People First System, and job
opportunities. Prepares and processes fiscal paperwork for
purchases made by Electronic Procurement Requisitions, Local
Purchase Orders and Purchasing Card charges in WORKS according to
crrent directives and procedures. Process invoices/warrants in
accordance with provisions and requirements of Section 215.422 F.
S. Tracks expenditures and encumbrances. Provide front desk
receptionist coverage as needed or any other area to promote and
enhance the production level of administration overall; including
communication/switchboard, security, customer service, information
dissemination, administrative reports and other administrative
support tasks as identified by the Office Operations Manager.
KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of office procedures and
practices; knowledge of budget management and/or procurement of
goods and services; knowledge of records and files management;
skill in reading, understanding and applying applicable rules,
regulations, policies and procedures; skill in using correct
spelling, grammar and punctuation; skill in planning, organizing
and coordinating work assignments; skill in listening to and
understanding the needs of both internal and external customers;
skill in independent planning, coordinating, completing and
tracking the status of assignments; skill in following oral and
written instructions; ability to communicate effectively orally and
in writing; ability to establish and maintain effective working
relationships with others; ability to collect information/data and
review for accuracy and completeness; ability to use office
equipment, Microsoft software applications, and databases. OTHER
JOB RELATED REQUIREMENTS: Employee will be required to be
responsive to emergency situations within a very short timeframe
and serve in the Transportation Emergency Management Team.
Responsible for adhering to the provisions and requirements of
Section 215.422,F.S., related State Comptroller's rules, and
Department of Transportation's invoice processing and warrant
distribution procedures. MINIMUM QUALIFICATIONS: High School
Diploma or Certificate of High School Equivalency. As a CANDIDATE,
you may be required to provide documentation (i.e. HIGH SCHOOL
DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify
meeting these Minimum Qualifications. THE FLORIDA DEPARTMENT OF
TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS
HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING
SERVICE MEMBERS AND MILITARY SPOUSES. If you are a
preference-eligible applicant who receives notice of a hiring
decision and believe that you were not afforded employment
preference in accordance with applicable Florida law and
regulation, you may file a written complaint within 60 calendar
days from the date you receive the notice, requesting an
investigation to the Florida Department of Veterans Affairs,
Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room
214, St. Petersburg, Florida 33708. The State of Florida is an
Equal Opportunity Employer/Affirmative Action Employer, and does
not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the
Americans with Disabilities Act, must notify the agency hiring
authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to
allow sufficient time to provide the accommodation. The State of
Florida supports a Drug-Free workplace. All employees are subject
to reasonable suspicion drug testing in accordance with Section
112.0455, F.S., Drug-Free Workplace Act. VETERANS PREFERENCE.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for
Veterans Preference will receive preference in employment for
Career Service vacancies and are encouraged to apply. Certain
service members may be eligible to receive waivers for
postsecondary educational requirements. Candidates claiming
Veterans Preference must attach supporting documentation with each
submission that includes character of service (for example, DD Form
214 Member Copy #4) along with any other documentation as required
by Rule 55A-7, Florida Administrative Code. Veterans Preference
documentation requirements are available by clicking here. All
documentation is due by the close of the vacancy announcement.
Keywords: The State of Florida, Bradenton , SENIOR CLERK, Other , Bradenton, Florida
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