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Construction Administrative Assistant

Company: ZNS Engineering
Location: Bradenton
Posted on: February 15, 2020

Job Description:

We are looking for a self-starter, detail-oriented Project Coordinator for the business office located in Bradenton. You will need to be competent in Microsoft Office Applications such as Word and Excel and have the ability to effectively utilize a Customer Relationship Management. Responsibilities Include: Maintaining and monitoring project schedules Liaise with clients and contractors to schedule projects and ensure client satisfaction as projects evolve Collaborate with crews to ensure projects evolve with fidelity to the scope of work Aid in the process of resources Documenting and following up on all required task for completion as project progresses Ensuring project deadlines are met Providing administrative support as needed Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project Provide solutions where applicable -- Areas of Responsibility/Essential Functions: ------------------ Phone Duties - Handle a variety of different incoming & outgoing calls, including scheduling-- -- -- -- -- coordination, calling for inspections, etc. ------------------ Communicate with contractors, inspectors and Associates in a professional manner ------------------ Answers or refers inquiries (phone, email) ------------------ Clerical Duties - File, transcribe/take minutes, proofread, print, photocopy, fax, etc. ------------------ Organize and schedule appointments (phone, Outlook); plan meetings ------------------ Secure and maintain thorough and accurate records/copies of pertinent documentation and files ------------------ Handle potentially confidential and time sensitive material appropriately ------------------ Assume other admin assistant's/receptionist's duties when needed ------------------ Coordinate document management ------------------ Document and coordinate submittal packages ------------------ Knowledge of construction drawings and practices a plus. ------------------ Keep record of all on site personnel visiting job. ------------------ Provide administrative assistant duties to all on site internal personnel. Requirements/Qualifications:-- ------------------ 3+ years of administrative support experience ------------------ Construction industry experience ------------------ Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) ------------------ Project Coordination experience ------------------ Adaptability to a fast paced highly demanding environment a must ------------------ Multi-family development experience, a plus but not required ------------------ Highly organized and detail oriented with strong problem- solving skills. ------------------ Motivated, independent, and self-sufficient when tasked with a project.

Keywords: ZNS Engineering, Bradenton , Construction Administrative Assistant, Professions , Bradenton, Florida

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